Senior Executive Assistant

Job Description

Job Specifications

We are seeking a self-motivated and professional Senior Executive Assistant to provide superb administrative support to multiple senior leaders, including C-Suite executives. This position will work on a wide variety of complex and confidential matters, organize and successfully support events and special projects, including creating agendas and itineraries, and assisting others in the preparation of materials with proofing and editing. This role multi-tasks, while maintaining schedules and handling needs of the team, problem solves, and prioritizes tasks. 

SALARY RANGE:   $29.18 - $43.65 per hour  (Determined by the knowledge, skills and abilities of the applicant.)

REPORTING RELATIONSHIP:   SVP & Chief Human Resources Officer

LOCATION: Our Corporate Headquarters in Rapid City, South Dakota

ESSENTIAL JOB FUNCTIONS:

• Provide general information and administrative support including scheduling meetings, maintaining and coordinating calendars, booking travel and lodging, processing expenses, creating agenda and itineraries and assisting with other needs of C-Suite executives and board members.
• Arrange and coordinate programs, events, meetings, and conferences, including the selection of vendors, booking of event spaces, coordinating travel and lodging needs, and planning meals.
• Research, prioritize and follow up on issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
• Take minutes at designated meetings.
• Receive and screen telephone calls and emails. Prepares and drafts responses for the review and approval of the responder to improve efficient use of executives’ time.
• Negotiate fees, services and rates with all hotels, vendors, caterers, etc. as needed to support effective meeting experiences.
• Assist in preparing and distributing meeting materials.
• Perform research in corporate records.
• Perform any other special projects and/or duties as assigned.

ADDITIONAL RESPONSIBILITIES:

• Maintain a clean orderly workspace.
• As needed, travel to meetings to provide on-site coordination and management of plans and services in support of the meeting agenda.
• Flexibility in schedule to provide assistance outside of normal business hours, if needed.

QUALIFICATIONS:

• Minimum of (10) ten years of experience in an administrative support, paralegal, or office management role, required. 
• Associate’s degree in paralegal studies, business, or related field or an equivalent combination of education and experience required.

KNOWLEDGE/SKILLS/ABILITIES:

• Proficiency in Microsoft Office suite of products – Excel, Word, Power Point, Outlook and Teams.
• Excellent communication skills, both verbal and written.
• Experience and interest in internal and external communications, partnership development, and relationship-building.
• Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, be flexible, adapt to shifting priorities, and prioritize work.
• Demonstrated ability to initiate activity and exercise independent judgment under limited supervision.
• Ability to be discrete and maintain confidentiality.
• Excellent organizational skills with attention to detail in accuracy and prioritizing timeliness to complete multiple tasks and projects in a timely manner. 
• Strong analytical and problem-solving skills.
• Obtain, compile, organize and analyze documentation.
• Ability to access a wide range of sources and networks for information.

MENTAL/PHYSICAL DESCRIPTIONS AND WORKING CONDITIONS:
The mental and physical descriptions are representative of the activities an employee in an office job performs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental descriptions: Understand, remember, apply oral and/or written instructions or other information, and communicate routine factual information. Apply common sense in performing job functions, usually within a set of rules or guidelines.

While performing the duties of this job, the employee continuously accesses, inputs, and retrieves electronic information and communicates regarding the information. Employee frequently moves about the office space. Employee must be able to operate routine office equipment including computers and similar equipment. Must be able to routinely perform this work for an average of 6-8 hours per day and occasional extended hours as necessary. Must be capable of regular, reliable, and timely attendance.

Specific lifting abilities required by this job include: Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or continuously to lift, carry, push, pull or sitting most of the time. Jobs are sedentary if moving about is only occasionally and all other sedentary criteria are met.

Work environment: Routinely perform work indoors in climate-controlled shared work area with moderate noise level. Willing to travel occasionally (less than 10 days per year) by automobile (as driver and passenger), commercial airlines, rental vehicles and public transportation and be able to lodge in public facilities.

This description is not intended to be an all-inclusive list of responsibilities, duties, and requirements for employees in this position. Job descriptions may and do change periodically. Where positions are covered by a collective bargaining unit agreement, the terms and conditions of the agreement will apply.

About our Company: We are a customer, growth and safety focused utility company that is dedicated to our communities. We improve life with energy as an energy partner of choice. Our diverse culture fuels unique perspectives, opening doors to new insights and possibilities. Based in Rapid City, South Dakota, we have over 3000 employees and serve 1.3 million natural gas and electric utility customers across eight states (South Dakota, Montana, Wyoming, Colorado, Nebraska, Iowa, Kansas, and Arkansas).

Enjoy our Comprehensive Benefits Package!  Annual incentive program, 401(k) (6% company match and up to 9% company retirement contribution), tuition reimbursement, paid time off, additional Veteran PTO, paid holidays and annual floating holidays, company paid short term and long term disability, paid maternity and paternity benefits, health and wellness program, and competitive medical, dental and vision insurance.

Candidates must successfully pass a pre-employment drug screen and background check. 

Black Hills Energy does not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or status as a protected veteran.